Frequently Asked Questions

Verge Network Solutions

Where does Verge Network Solutions provide services?

We proudly serve banks and credit unions, schools and educational institutions, healthcare facilities, government organizations, and small businesses across Oklahoma, Texas, Kansas, Arkansas, Missouri, Colorado, New Mexico, and Louisiana.

What industries do you specialize in?

We specialize in industries that demand reliable and innovative communication and security solutions, including healthcare, education, finance, manufacturing, oil and gas, professional services, and public sector organizations.

How long has Verge been in business?

Verge has over 20 years of experience in providing advanced communication systems.

Does Verge provide phone systems for banks?

Verge serves the communication and collaboration needs of over 100 community banks. We partner closely with local banking and credit union associations to provide education and resources to ensure we’re serving the telephony needs of financial institutions, from single-location banks to multi-state bank networks.

Does Verge provide phone systems for hospitals?

Uniquely positioned to provide telecommunication solutions that are both secure and scalable, Verge serves the VoIP phone system needs of community hospitals, physician offices, dental offices, and healthcare facilities. From secure patient messaging solutions to mass notification systems for Code Blue and other critical incident management situations, we can provide tailored solutions for the diverse communication needs of hospitals and healthcare providers.

How much does it cost?

Your business is unique, and your communications system should be too. We tailor our solutions – and pricing – to fit your specific operational and budgetary needs. After a thorough needs assessment and evaluation of your existing infrastructure and services, we work together with you to craft a custom solution for your business communication and collaboration goals. We know that protecting your technology investment is critical and will work with you to create a telecom solution that is not only reliable and scalable but also cost-effective.

Do you offer paperless billing?

Yes! Like many products and services, we can help streamline your billing process with monthly invoices emailed to your billing point of contact(s).

I received my invoice – who do I contact if I have a question?

We’re here to help. If you have questions or need more information on your monthly statement, reach out to our accounting team via email or phone.

VoIP Services

What is VoIP (Voice over Internet Protocol)?

VoIP is a technology that allows you to make and receive calls over the internet instead of traditional phone lines. This enables features like call forwarding, voicemail-to-email, and cost savings compared to legacy phone systems.

What are the benefits of a cloud-based VoIP solution versus an on-premise system?

Cloud-Based VoIP: Offers scalability, remote access, and minimal maintenance since the provider handles updates and support. Ideal for businesses with remote teams or rapid growth.

On-Premise VoIP: Provides more control over your system with hardware located on-site. Best for businesses with strict compliance requirements or those already equipped with IT resources to manage it.

What is a cloud PBX, and how does it differ from a traditional PBX?

Cloud PBX: Hosted in the cloud, requiring no on-site hardware. It’s managed by the provider and offers scalability and remote access.

Traditional PBX: On-premises hardware that connects internal phone lines to the PSTN. It requires more maintenance and upfront investment.

What is virtual PBX?

A virtual PBX is a cloud-based phone system that provides PBX functionality without on-site hardware. It’s ideal for small businesses and remote teams, offering flexibility, cost savings, and advanced features like auto-attendants and call routing.

What are the advantages of using an IP PBX?

An IP PBX (Internet Protocol Private Branch Exchange) offers:

  • Cost savings with VoIP technology
  • Easy scalability for growing businesses
  • Advanced features like call forwarding, voicemail-to-email, and call analytics
  • Remote management and integration with other communication tools

What is a PBX phone system?

A PBX (Private Branch Exchange) system is a private telephone network within an organization. It allows users to communicate internally and externally while offering features like call transfer, auto-attendants, and voicemail.

What are IP phones?

IP phones are telephones that use the internet to make and receive calls instead of traditional phone lines. They connect via Ethernet or Wi-Fi and often include features like HD voice quality and integration with business tools.

What IP handsets do you offer?

Depending on your communications environment and functionality requirements, we offer a wide range of IP phone devices including Mitel, Yealink, Cisco, Grandstream, Poly, Fanvil, and Polycom.

What is IP telephony?

IP telephony refers to the use of internet protocols to transmit voice, video, and other communication services. It includes VoIP and other technologies that replace traditional telephone networks with internet-based solutions.

What are SIP phones?

SIP phones are VoIP-enabled devices that use the SIP (Session Initiation Protocol) standard for making and receiving calls over the internet. They offer advanced features like call forwarding, conferencing, and voicemail integration.

What is SIP Trunking, and how does it work?

SIP Trunking (Session Initiation Protocol) enables businesses to send voice, video, and other unified communications over the Internet. It replaces traditional phone lines with virtual ones, offering cost savings, scalability, and advanced features like call recording and monitoring.

What is DID (Direct Inward Dialing)?

DID is a feature that assigns unique phone numbers to individual employees, departments, or devices within an organization. It allows callers to bypass a receptionist or auto-attendant and connect directly with their intended recipient.

How does a softphone differ from a traditional desk phone?

A softphone is a software-based phone that operates on devices like laptops, smartphones, or tablets, allowing users to make and receive calls using VoIP technology. Traditional desk phones require hardware and are limited to a single location.

What is call routing, and how can it help my business?

Call routing directs incoming calls to the appropriate department or individual based on predefined rules, such as time of day, caller location, or language preference. This improves customer service and reduces wait times.

How does a call queue work, and what are its advantages?

A call queue places incoming calls in line and plays hold music or messages until an agent is available. Advantages include:

  • Enhanced customer experience with reduced hang-ups
  • Improved agent efficiency
  • Insights through call analytics

What are call groups, and how do they work?

Call groups distribute incoming calls to a group of extensions or agents. Calls can be routed sequentially, simultaneously, or based on availability, ensuring no customer call goes unanswered.

What is IVR (Interactive Voice Response)?

IVR is a technology that interacts with callers using voice or keypad inputs to route calls, provide information, or automate tasks. Examples include checking account balances, booking appointments, or accessing customer support options.

What is the difference between IVR and auto-attendant?

IVR (Interactive Voice Response): Lets callers interact using voice or keypad inputs, such as accessing account information or booking appointments.

Auto-Attendant: Automatically routes calls based on the caller’s selection, without interactive features.

What are the benefits of auto-attendant systems?

An auto-attendant system greets callers and directs them to the appropriate department without human intervention. Benefits include:

  • Improved call handling efficiency
  • Professional image for your business
  • Reduced staffing costs
  • Customizable greetings and menus

Can I record calls with your VoIP system?

Yes, call recording is available for training, compliance, and quality assurance. Recordings are securely stored and easily accessible through your user dashboard.

What is call encryption, and why is it important?

Call encryption secures VoIP calls by converting data into an unreadable format during transmission. This protects sensitive information and prevents eavesdropping or unauthorized access.

What is a call whispering feature?

Call whispering allows supervisors to coach agents during live calls without the customer hearing, improving real-time training and support.

What is voicemail-to-email?

Voicemail-to-email converts voice messages into audio files and sends them to your email inbox. This allows you to access and manage voicemails conveniently from any device.

What is fax-to-email?

Fax-to-email converts incoming faxes into digital files and delivers them to your email inbox. It eliminates the need for physical fax machines, reduces costs, and provides easy access to documents from anywhere.

What is screen sharing?

Screen sharing allows users to share their computer screen with others during meetings or presentations. It’s a key feature in video conferencing platforms, improving collaboration and understanding.

Can I keep my existing phone numbers with Verge's VoIP service?

Yes, we offer number porting so you can retain your current phone numbers.

What is a call reporting tool, and how does it benefit my business?

Call reporting tools provide detailed insights into call volume, duration, missed calls, and agent performance. These metrics help businesses identify trends, optimize staffing, and improve customer service.

Does Verge offer analytics for VoIP systems?

Yes, our solutions offer detailed analytics, such as call volume trends, agent performance, and peak call times. These insights help businesses optimize operations and improve customer experience.

How can Verge help improve my business continuity?

Our solutions include failover routing, redundant systems, and cloud-based technologies that keep your communications running even during outages or emergencies.

Can I use my existing hardware with your solutions?

In most cases, yes. Our systems are compatible with standard VoIP hardware, including IP phones, headsets, and conferencing equipment. Contact us for a compatibility check.

How does Verge support video conferencing?

Our video conferencing solutions provide HD-quality video, screen sharing, and recording. These features make it ideal for remote meetings and collaboration.

Can I integrate Verge’s solutions with my existing CRM system?

Yes, our communication systems are compatible with popular CRMs like Salesforce, HubSpot, and Zoho. Integration streamlines workflows by enabling features like click-to-call, automatic call logging, and real-time customer insights.

How secure are Verge’s communication systems?

We prioritize security by offering encrypted communication, firewalls, and proactive monitoring for all our systems, ensuring your data and operations are always protected.

Unified Communications (UCaaS)

What is unified communications?

Unified communications (UCaaS) integrates multiple communication tools—like voice, video, messaging, and file sharing—into a single platform. UC simplifies collaboration, enhances productivity, and ensures seamless connectivity across devices.

What are the advantages of upgrading to a unified communications system?

Unified communications streamline multiple communication tools—like voice, video, chat, and email—into one platform, improving team collaboration, reducing costs, and enabling seamless communication across devices.

How does Verge’s unified communications platform support remote work?

Our platform provides features like video conferencing, team messaging, mobile VoIP apps, and file sharing, ensuring seamless communication and collaboration for remote teams. It also includes advanced security to protect sensitive data.

What is presence management in unified communications?

Presence management shows the real-time availability of team members (e.g., available, on a call, or away). It improves collaboration by enabling smarter communication choices.

Call Center Solutions (CCaaS)

What is an omnichannel contact center?

An omnichannel contact center allows businesses to communicate with customers across multiple channels—like voice, chat, email, and social media—within a single platform. This ensures a seamless customer experience and consistent messaging.

What are AI call insights?

Artificial intelligence or AI call insights analyze call data using artificial intelligence to provide actionable insights, such as sentiment analysis, customer trends, and agent performance. These insights help improve customer service and operational efficiency.

What are the benefits of call recording?

Call recording benefits include:

  • Quality assurance and training for agents
  • Compliance with industry regulations
  • Resolving disputes or clarifying conversations
  • Capturing customer feedback for service improvement

What are the benefits of AI-driven call insights?

AI-driven call insights offer:

  • Real-time analysis of customer sentiment and behavior
  • Identification of recurring issues or trends
  • Performance metrics for agents
  • Automation of follow-ups and recommendations

Mass Notification Systems

What are mass notification systems, and why are they essential?

Mass notification systems ensure timely communication during emergencies or critical events. They deliver alerts via multiple channels—text, email, and PA systems—helping keep employees and customers safe and informed.

How can my business benefit from a cloud-based mass notification system?

Cloud-based mass notification systems are highly reliable, scalable, and allow remote management from any device, ensuring real-time communication during emergencies.

Business SMS Messaging

What is business SMS text messaging?

Business SMS text messaging is a communication solution that allows organizations to send and receive text messages using their business phone numbers. It supports one-on-one conversations and mass messaging, making it ideal for customer engagement, appointment reminders, and team collaboration.

Are files and photos supported in business text messaging solutions?

Yes, our business text messaging platforms support sending and receiving multimedia messages, including photos, documents, and other file types. This functionality enhances communication by allowing businesses to share detailed information, images, or instructions directly with customers or employees.

What are the uses and benefits of business text messaging?

Business text messaging offers a wide range of applications and advantages, including:

  • Appointment reminders and confirmations
  • Customer support and inquiries
  • Order updates and delivery notifications
  • Marketing promotions and campaigns
  • Internal team communication and coordination

A few of the benefits of business SMS solutions include:

  • High open rates: SMS messages are typically read within minutes.
  • Increased customer engagement: Text messaging is convenient and accessible.
  • Improved efficiency: Automate reminders, notifications, and follow-ups.
  • Enhanced customer experience: Offer quick and direct communication.
  • Secure communication: Many platforms include encryption to protect sensitive information.

Networking

What is SD-WAN, and how does it benefit my business?

SD-WAN (Software-Defined Wide Area Network) is a modern network solution that simplifies the management of your business network by routing traffic more efficiently. It enhances connectivity, reduces costs, and improves performance for applications like video conferencing and cloud-based tools.

What is the difference between MPLS and SD-WAN for network connectivity?

MPLS: Offers high reliability and is suitable for applications requiring guaranteed bandwidth. However, it can be costly and less flexible.SD-WAN: Provides greater flexibility, cost savings, and optimized application performance by leveraging multiple internet connections.

Access Control & Identification

How do I know if my business needs an access control system?

If your organization handles sensitive data, needs to restrict entry to specific areas, or requires monitoring of who enters your facilities, an access control system ensures security and compliance while offering convenient management tools.

What types of access control systems does Verge Network Solutions provide?

We offer smart card systems, mobile-based access solutions, and biometric systems, customizable to suit industries like healthcare, education, and corporate environments.

What is the difference between 26, 35, and 37-bit access card formats?

These formats define the amount of data encoded on access cards:

  • 26-bit: The most common format, offering basic functionality and compatibility with most systems.
  • 35-bit: Provides additional flexibility and custom encoding for enhanced security.
  • 37-bit: Offers the highest level of customization and encryption, ideal for organizations requiring strict access controls.

What is the advantage of composite access cards versus other materials?

Composite access cards, made from PVC and polyester, are more durable than standard PVC cards. They resist wear and tear, making them ideal for high-use environments like hospitals and corporate offices where frequent swiping or scanning is required.

Support and Maintenance

What kind of customer support does Verge offer?

You can reach our support team 24/7 by calling 877-782-8400 or emailing. For existing customers, our customer portal provides quick access to submit a support request and follow up on previous inquiries.

Do you provide ongoing system maintenance?

Yes, our team handles updates, maintenance, and system optimization to ensure your solutions run smoothly.

What should I do if there’s a service outage?

Contact our support team at 877-782-8400 immediately, and we will work to restore your services as quickly as possible.

We are adding a new team member at the office - how do I get a line set up for them?

Reach out to our customer support team and we'll be happy to assist.

Do you offer customized service and support plans?

Yes, we tailor our communication and security solutions and services to meet the specific needs of your business. Contact our team for a consultation to design a plan that works for you.

What kind of training is available?

Our team will work with you during your implementation to help show you the ropes. We also have a library of resources, training videos, and how-to guides to help you and your team familiarize yourself with your phones and features.